Special measures COVID 19
In compliance with the current standards issued by Public Health, all volunteers will be required to follow the instructions issued by the team leaders and managers.
Planned measures :
Team Leaders Meeting
- Team leader meetings will be organized a few days before the external collection. During these meetings, which will respect the rules in force, collection procedures will be clearly explained to the persons in charge, then sent electronically.
- The material necessary for the collection (banks, bibs, sandwich posters, cones, etc.) will be delivered. All material will be disinfected before distribution.
- Procedure masks will be distributed to all team leaders to be given to volunteers upon their arrival at the collection points.
- Disinfecting gel and wipes will also be given to those in charge.
Outdoor collection day
- The team leader will remind volunteers of the rules of physical distancing as soon as they arrive.
- A procedure mask will be given to each volunteer. Additional masks will be provided if the volunteer needs to change masks while in attendance.
- Volunteers will be given a bank to collect cash donations. This bank will be cleaned before being given to another volunteer, if necessary.
- Each volunteer will wear their mask at all times and extend their bank to motorists so they can deposit their donation (this usually takes less than a minute).
- A maximum of 12 volunteers will be positioned at the same time at a collection point (each collection point including a minimum of 4 locations at a road intersection).
- People with symptoms will be advised not to attend and will be returned home.
Volunteer role and tasks
To do upon your arrival:
- Meet your team leader
- Ask where you should go
- Put on a Moisson Laurentides reflective vest
- Put on a Christmas toque (We encourage you to bring your own hat)
- Register your donation box with the team leader
- Wear your best smile
To do during your volunteer assignment:
- Encourage motorists to make a cash donation
- Thank the donors
- Be courteous and respectful with all motorists
- Follow safety rules at all times
- Leave your phone alone
To do at the end of your scheduled shift:
- Give your donation box to the team leader
- Put uniforms and hats back in the box
- Let the team leader know you’re leaving
- The Moisson Laurentides representative in charge of collecting the goods and donation boxes MUST be properly identified. He or she will ask you to sign a receipt confirming the numbers of the collected donation boxes.
- If, at closing time, no Moisson Laurentides representative has been to the collection point yet, call 514 924-0790 and wait for further instructions.
- It’s CRUCIAL that you follow the schedule to avoid Moisson Laurentides representatives coming for nothing.
Team leader role and tasks
To do one week before the event (week of November 15, 2021):
- All confirmed team leaders must attend a mandatory one hour orientation session face-to-face or by videoconference that will take place between November 15 and 26, 2021.
- The exact date, time and location of each region’s orientation session will be confirmed in early November.
To do on the event's day (December 2nd, 2021):
- Prepare the collection point and install the material (cones and signage) according to schedule
- Welcome the volunteers and give them the material (vests, toques and donation boxes) as soon as they arrive
- Clearly explain to the volunteers their role, their responsibilities, the safety rules and the special COVID 19 measures
- Intervene, if necessary, for matters of:
- Courtesy and respect toward motorists
- Compliance with public health standards
- Participate in the collection drive.
- Collect the vests and toques at the end of the time block
- Collect the donation boxes and store them in the chosen safe place (e.g. the trunk of your car)
- Thank your volunteers
- Bring back all the material after the event following to the instructions on the cover of the packet.